01 The job
Exactly what your assistant does every week
The real daily, weekly and monthly task list. Nothing left vague.
Free live sessionThu, Oct 29 · 2:00 PM ETLive only · Not recordedFor US & Canada gym owners
Free live sessionThu, Oct 29 · 2:00 PM ETLive only · Not recordedFor US & Canada gym owners
Free live sessionThu, Oct 29 · 2:00 PM ETLive only · Not recordedFor US & Canada gym owners
Free live sessionThu, Oct 29 · 2:00 PM ETLive only · Not recordedFor US & Canada gym owners
Namo Padmavati.Insights before income
Live on ZoomFree90 min
Get your gym’s back end off your plate
Without another hire. Whether you do it all yourself or pay someone $53K to do it, your back end is still leaking. Here’s the model nobody has shown you.
Save my free seat →Live only. Real client numbers go on screen and stay in the room.
Watch before you registerWho covers the other 128 hours?
Trev Warnke · Danny Mullen · Riya Jain
Only for independent gym & studio owners
US & Canada1 – 3 locationsSolo or staffed deskLive only · No replay
Your gym is losing members you already paid to get
Researchers posed as prospects at 99 North American gym brands, 13,000 locations, 248 real trial bookings. Big brands. Staffed desks. Here’s what happened.
4 in 10
leads never got a call back
55%
of bookings never got a reminder
Same desk. Very different bill.
You, doing it allYour nights
Unpaid. Unsustainable. Coaching suffers.
Local receptionist$53,000/yr
Covers 40 of 168 hours a week. Then quits.
Namo Padmavati assistant + AI$14,400/yr
From $1,200/month. Covers the whole week.
$38,600 less a year than a receptionist, for 4× the hours covered.
1 in 7
no-shows got zero follow-up
50%
of new members quit within 6 months. Nobody noticed they stopped coming.
336 leads
lost every year. The average gym gets 420 leads and only 84 ever sit down for a conversation.
Your gym doesn’t have a people problem. It has a coverage problem. Nobody is working the back end after 6 PM.
What we’ll prove on October 29168 hours in a gym’s week. Your front desk works 40. Who runs the rest?
- You are the front deskYou coach, then answer DMs, chase payments and update the spreadsheet at 11 PM.
- You pay for 40 hours$53K a year, and the desk is empty for 128 hours every week.
- Leads go cold overnightThe 9 PM DM and the website lead wait until tomorrow. By then they’ve booked elsewhere.
- Your social is deadThe reel is six days late because “that’s not really her job.”
- You keep rehiringEvery time staff leave, you retrain from zero and cover the gap yourself.
Grinding harder failed. Hiring didn’t fix it. Here’s what does.
We run this model every day for businesses in the US, UK and Singapore. On the 29th we show you exactly how it works in a gym.
In 45 minutes, you’ll see the whole system
No theory. No motivation. Real task lists, real automations and real numbers. Then we take your questions live.
02 The split
What AI handles. What a human handles.
AI, automaticallyMissed-call text-back, booking reminders, no-show recovery, win-back messages, failed payments
Your assistantDMs, social, phone calls, judgement calls
03 Content
Social media that runs without you
Planned, made, posted and replied to every week while you coach.
04 Your plan
What to hand off first
Solo ownerThe first 5 tasks to offload, in order
Staffed deskWhat to take off your staff, off you, and what to automate
05 The math
Hire vs. assistant vs. you, in dollars
Actual monthly numbers, side by side. You’ll know which one makes sense for your gym.
06 Live
Bring your gym. Get our answer.
Your software, member count, staff setup and biggest headache. We’ll tell you exactly what we’d do.
Taught by people who run gyms and the back end behind them
Two owners with 30+ years in fitness between them, and the operator who builds and trains the assistants.
Trev Warnke
Co-founder, Level Up Business
15+ years owning a gym in Chicago. Built and exited a second facility. Has run a gym with a front desk and without one, and fixed the leaks in both.
15+ yrs gym ownerExited a facility
Danny Mullen
Founder, Raw Fitness
17 years in fitness. Knows exactly why members stay and why they ghost.
17 yrs in fitnessRetention
Riya Jain
Founder, Namo Padmavati
10 years running business back ends. Her team of 30 handles front desk, admin, social and follow-up for businesses in the US, UK and Singapore.
10 yrs in operationsTeam of 30
You leave with tools you can use the next morning
Document
The 5-minute follow-up sequence
Hand it to whoever answers your phone. Stop losing leads tomorrow.
Checklist
The task-offload checklist
Two versions: solo owner, and owner with staff.
Answer
A straight yes or no
Whether this fits your gym. If it doesn’t, we’ll tell you.
Join if
You own an independent gym or studio in the US or Canada with 1 to 3 locations, and you’re still the front desk or still cleaning up what your front desk can’t get to.
Skip it if
You want motivation. This is operations. Bring a notepad.
Questions
Is it really free?
Yes. The session costs nothing.
When is it?
Thursday, October 29 at 2:00 PM ET / 11:00 AM PT. 45 minutes of content, then open Q&A.
Can I watch the recording later?
No. It’s live only. Real client numbers and real costs go on screen, and they stay in the room.
Where does it happen?
On Zoom. You get the link as soon as you register.
I already have a front desk. Should I still come?
Yes. Your desk covers 40 hours. We show you how to cover the other 128 and free your staff to sell and serve.
Stop running the back end. Start running the gym.
Thursday, Oct 29 · 2:00 PM ET. Live only. Seats are free, but you have to show up.
--Days
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FreeLive onlyThu, Oct 29 · 2:00 PM ET
Register Now